RSpace facilitates compliance with the new

NIH Data Sharing Policy

At a glance: grant applications & DMSPs

On the 25th of January 2023, the new NIH policy on data management and sharing will come into effect in the US. Under this policy, all NIH grant applications that collect data will be required to submit a data management and sharing plan (DMSP) with their application.

Data Management Plans contain details on how the scientific data and metadata will be handled during the course of the grant: how will the raw data be shared and into what open repositories will it be deposited, what tools will be used for its analysis, and whether there are any points of consideration when it comes to distributing this data openly. You can learn more on NIH's Scientific Data Sharing website.

This policy indicates a massive culture change in grant applications and research practises, with a focus on FAIR principles and open sharing, and is the biggest NIH policy change in over a decade.

Thanks to RSpace's flexibility and rich ecosystem of integrations that support FAIR data principles, it is perfectly placed to support institutions with this transition.

How does RSpace uniquely facilitate compliance?

✔ RSpace has longstanding integrations with both Dataverse and Figshare, enabling direct deposit of datasets from RSpace to these repositories.

✔ We are in the process of developing integrations with Zenodo and Dryad.

✔ We have completed a new integration between RSpace and DMPTool, a service of the California Digital Library, offering a DMPTool → RSpace → Dataverse/Figshare workflow, enabling full compliance with the NIH Policy.

✔ Julie Goldman from the Countway Library at Harvard Medical School describes how the DMPTool–RSpace–Dataverse workflow is being used to support researchers and to enable compliance at HMS:

✔ RSpace can take the unique identifier of the data bundle generated by your target repository and automatically return that identifier to a specified Data Management Plan held in DMPTool, for enhanced traceability of data from initial plan to repository.

✔ Users can pull related data files held in external SMB or SFTP filestores directly into RSpace export bundles that are sent to repositories, enhancing the ability to unite experimental notes and records with large datasets stored outside of RSpace.

How various institutions are preparing for the change

Harvard Medical School (HMS) are developing trainings for the new HMS DMP template, and are ensuring ongoing compliance updates to their DMPTool templates.

Virginia Commonwealth University (VCU) are providing guides for their staff on writing a DMSP and choosing an appropriate repository for data sharing.

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