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The first step is to sign up. It’s free for you, and anyone in your lab. To set up your lab as an entity in RSpace, you create a LabGroup – then invite the people in your lab to join the group, whether they are signed-up users or not. You, or someone you designate will act as PI with overall authority in the LabGroup.


The next step is for someone in the lab to take on the task of setting up RSpace with specific resources, templates and protocols for the lab workflow. This person may be the PI, but is more likely to be an administrator or Postdoc. Let’s assume this person is you. You will firstly want to import pre-existing documents used in lab procedures into RSpace. Any type of document can be imported – just open the Gallery from the main tabs and drag-and-drop into the Gallery space. Dropped files will be sorted by type into the Gallery sections.


Next, you may want to create one or more protocols, possibly copying and pasting from your existing files. There are two ways to create a protocol in RSpace:

a) From your Workspace, Create a new document in which you outline your protocol, and then save the document as a template for future use, then share it with the lab. One possible workflow is to create your experiments in a Notebook, and from there you can link to existing protocols and experiments elsewhere in RSpace.


b) Under the My RSpace tab
, you can create a form. A form in RSpace is a re-usable structured document framework which you create and publish to become available for others in the lab to use repeatedly. A form can have content added and then be saved as a Template.


However you choose to create it, you can easily share your new protocol with other users. It is possible to share documents with your entire LabGroup, or with an individual user or selection of users. Forms can be published to become available to the lab or individuals for use.


Now you and other lab members are ready to document experiments in RSpace! There are two ways to do this: you can choose to organize your data into Notebooks or Folders. Note also that there are sample experiments included in the ‘Examples’ folder in your Workspace for your convenience.
1) To document an experiment using a Notebook, the workflow is as follows:

  • Create a Notebook and name it according to your protocol
  • Create entries in your new Notebook
  • Organize entries by date, by project/goal/experiment, or in another way in accordance with your lab protocol

2) To document an experiment using a Folder, the the procedure is slightly different:

  • Create a Folder and name it according to your protocol
  • Create new documents in your new folder or move existing documents into it
  • Organize entries by date, by project/goal/experiment, or in another way in accordance with your lab protocol


That’s it! You and your lab are now ready to get started creating protocols and documenting your experiments in RSpace!
Please visit our support and FAQ pages for further information on how to set up RSpace for a lab.

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