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The RSpace text editor is a rich text editor with a robust array of standard text-formatting features, including table creation and a find/replace feature. The editor’s features can be accessed from both one-click icons (mouse-over the icons for functionality hints) and from drop-down menus under category headings.

To open the text editor, double click in a text field (Structured Document) or on a basic document page, or click the ‘Edit’ button in the toolbar. To start editing, just click in the editor and start typing! Copy and Paste as required, format your  text, or use the ‘Insert’ menu to add files from within or outside RSpace either inline or as attachments. The various editing capabilities in the Editor toolbars are identified with a tooltip on mouse-over, and some only become available when appropriate content is selected in the window.

The menu items circled in red in the screenshot below access additional functionality from editor plugins which are presented in popup dialog windows: comments, and internal links  are described further in the sections below, while sketching and drawing chemical diagrams each have their own page.

Comprehensive documentation on tables and their formatting can be found here



Comments are additions to documents which allow a separate commentary about the document content which can be accessed from an icon – looking like a blue speech balloon –  in the text field. Any user with edit permission can add a comment, and the initial comment entered is the first in a thread which any edit-permitted user can open and contribute to.

To add a new comment, you must be in edit mode with the editor open, then click on the speech-bubble icon in the bottom toolbar of the Text Editor. The comment will appear at the current cursor position. To add to a current comment thread,  double click on the comment icon in the text, either in view or edit mode, to open the dialog for that thread. Previous comments are listed in the dialog, with a box at the top to add your comment. Saving will add your comment to the conversation.

Deleting a comment icon from text will delete the comment thread.


Mentions are a way of sending direct notifications to collaborators on a document through the Document Editor. To send someone a mention, enter the person’s name after the @ symbol. Pressing the @ symbol in the editor will prompt a dropdown menu with autocomplete for easier selection. To mention a person in a document, the document needs to be in the same share group or shared with the specific person you want to mention.

Once you have mentioned someone and saved the document, that person will receive a notification in their RSpace providing them with a link to the document.

Internal Links

Next to Comments in the toolbar is a chain-like icon for adding links to other documents within RSpace. In the dialog which it opens, browse to the document you wish to link to in the file tree display, and click on the document to select, then confirm. The tree shown reflects your workspace folder structure and lets you select any files or folders that reside there, including Gallery files or folders. To view a link once it’s created, Ctrl-right click to access the browser’s ‘open link’ menu.

Version 1.52 allows users to now copy and paste document IDs, creating links between documents within RSpace. As such, highlighting an ID, copying it and then pasting it in a different document will create a link to the original document, as shown in the graphic below:

Pagination and Print Preview

Adding content to a document is not constrained by what would fit on a defined page size such as USLetter or A4. You can add as much content horizontally as you like, and scrollbars will appear to let you view that content. However, in this case, when you save, a warning will show that such content may not be included in a PDF export. If you want to ensure that all content will be included in a PDF export, we recommend that you keep content to within the text area boundaries within the editor.


In version 1.51, we add shortcuts to several important text editing features that increase productivity.

  • Superscript : Ctrl(Cmnd) + Shift + Plus(+)
  • Subscript: Ctrl(Cmnd) + Equals(=)

To further increase your productivity, version 1.52 now allows for custom shortcuts to be set in the Document Editor. By opening a document and navigating to File > Shortcuts, you can now set your own custom shortcuts as pictured below:

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