What’s new in 1.50

April 2018
Our Spring release has several notable new features:

New features and improvements

  • A new, responsive tree view is displayed on the left-hand-side of your document/notebook view, letting you easily switch to other documents (1451).
  • You can add links to other documents even more easily now by Dragging and Dropping from the new tree view into a document (1471).
  • Printing a document is now easier – there is a ‘Print’ button on the Document toolbar (1478).
  • A new integration with Google Hangouts Chat, Google’s equivalent to Slack/Microsoft Teams. The integration enables you to post messages from RSpace, containing links to RSpace content, and also to search RSpace from within the GHC environment. (RSPAC-1450)
  • Various performance improvements should speed up page load times when accessing Workspace, TreeView, and also when responding to messages or notifications (1468,1455).
  • New API endpoints to work with Folders, Notebooks and Forms – see the API Changelog for details.
  • New keyboard shortcuts for the ‘Insert’ menu in the text editor to enable quicker linking to other content (653)
  • We’ve updated the text-editor to the latest version, 4.7.9, from 4.5.7. See the TinyMCE changelog here for all the bugfixes and new features since 4.5.7.

Bugfixes

  • SMBJ file-store connector issue when downloading multiple files (1476)
  • Some users could not open ‘Deleted Documents’ page, this should be fixed now. (1401)
  • When inserting links to other RSpace documents in Lists, the line-height was too short to display the link nicely, this is now fixed (1352)

What’s new in 1.49

February 2018
Our first release of 2018 has plenty of new features and improvements

New features and improvements

  • Onboarding for new users. When new users sign up for the first time, they will be guided through a few basic steps to illustrate how to create and organise content. (1417)
  • Calendar integration – send yourself reminders and todos to your calendar app. (1426)
  • Document previews – you can now see previews of linked documents in the ‘Info’ popup without having to navigate away from your current page. (1432)
  • We’ve made some improvements to the notebook toolbar. The notebook navigation ribbon is displayed by default, and shows the document type, for easy navigation. (1360)
  • We’ve simplified our editor toolbar so that now it has just two rows with the most commonly used tools. (1415)
  • Exports of ‘All My Work’ to HTML and PDF  no longer contain Templates and Example documents – just the content you created (1411). We’ve also improved the naming of archive files to help them be identified more easily.
  • For Slack users – you can now search RSpace from Slack, and also post message threads from Slack to RSpace (1320)
  • You can now create a new Form directly from the ‘Create’ menu (1421)
  • For admins – server-side  caching capacity is now configurable (1403).

Bugfixes

  • Captions are no longer lost when a document is exported and re-imported. (1406)

What’s new in 1.48

December 2017
1.48 features improved linking to folders, utility calculation tools, and enhanced display of external file-store links

New features and improvements

  • A new ‘Scientific Tools’ menu in the text editor enables common calculations to be performed and the results inserted into the document (1369).
  • You can now make internal links to Gallery folders, as well as files (657).
  • External file-store links are now rendered more clearly, with an ‘Info’ button showing their location on the file-system (1053).
  • Exported documents that link to external files now list paths to external links, for reference (1354).
  • You can now select text for copying-to-clipboard in a notebook view (603).
  • Faster notification of a dropped network connection while editing(1375)
  • Improved accessibility – dialogs can now be navigated correctly by tabbing (1287).

Bugfixes

  • Improved behaviour on import from XML when a linked document is not included in the export – rather than the link breaking, the link points to an absolute URL in the original location (1357).
  • Empty folders are now included in HTML and XML Export (1361).

What’s new in 1.47

October 2017
1.47 has additions to the API, improved navigation of linked documents improvements to export, Excel-like formulas in tables:

New features and improvements

  • Add formulae to tables using our new ‘Calculation Table’ feature
  • API additions: Export your work to HTML or XML programmatically – useful for backup and archiving purposes (1315)
  • Nested folders can be created in a single operation (1295)
  • You can now see which other documents link to a document, in the ‘Info’ metadata panel (1342)
  • You can now export files and folders directly from the Gallery to XML and HTML format, and export search results that include Gallery items (1333)
  • PIs can choose to be notified when a document is deleted by a group member.(1339)
  • All group members can choose be notified when a document is unshared (1339)
  • Enterprise customers can sign up as PIs with auto-creation of labGroups (1336)
  • More verbose information in audit trail about exports (1279)

Bugfixes

  • Various fixes related to import of XML archives (1308)
  • Expired maintenance messages no longer show (1233)

What’s new in 1.46

September 2017
1.46 has additions to the API, new integrations, and improved messaging capabilities:

New features and improvements

  • Integration with Egnyte secure file-sharing service (1314)
  • Integration with Microsoft Teams enterprise messaging (1325)
  • Send messages to Slack/MsTeams from workspace with links to document selection (1303)
  • API additions: get audit/activity information
  • Admin improvements: more rapid response to license updates no longer require server restart (1328).
  • Community users signing up with their Google credentials can now sign documents and access API tokens using a verification password mechanism (1327)

Bugfixes

  • Samba file connections now work with Unicode characters in file paths (1323)
  • Various fixes related to import of XML archives:
  • Notebook entry order preserved in imported notebook.
  • Form icons are imported – the generic icon is no longer used if there is form-specific icon.
  • When importing from an export that contained all the revision history, the folder structure is preserved.
  • Multiple internal links to other documents within a single field are now resolved properly.
  • Creation date order of original documents is preserved in import.

What’s new in 1.45

August 2017
1.45 has additions to the API, improvements to Gallery and group management.

New features and improvements

  • Signed documents now have a visual indicator in workspace listings (1260)
  • You can now find out which documents are linked to attachments using the ‘Show Linked Documents’ button in Gallery Info (1089)
  • Group administration – PIs can be swapped, also demoted to ‘User’ role (1277).
  • New API methods to upload files and create content (1276)
  • Gallery navigation improvements: following a link from a search hit in the Workspace now links directly to the search hit rather than its Gallery folder (1007)
  • Tabular data in text fields can be downloaded as CSV file (1292)

Bugfixes

  • Deleting copies of snippets no longer fails (1270)
  • Fixed image annotation issues with latest versions of Firefox (52+)
  • Dates and times are now consistently shown in ISO-8601 format (1274)
  • Filesystem Samba connections can now use Unicode characters in filepaths (1302)
  • Importing XML archives could show some images and annotated images in a field in the incorrect order, this is now fixed (1264)

What’s new in 1.44

June 2017
1.44 has new editing and admin capabilities:

New features and improvements

  • RSpace remembers your choice of number of items per page in the workspace across sessions (935)
  • PIs can optionally choose to have ‘edit-all’ permission for their group (1215) .
  • Improved support for code formatting in text editor including JSON, R, SQL (1231)
  • On RSpace Community, users can choose to be ‘ex-directory’ and not publicly listed (1232)
  • UI improvements in table listings
  • More DSpace repositories supported (1157)
  • TinyMCE text editor updated to latest version 4.5.7. Many improvements – most notably better cursor behaviour, and you can now open external links when editing a document (1240)

Admin capabilities

  • Community admins can now create groups from users in their community (1216)
  • Sysadmin or community admin can grant permission for a PI to choose “edit all” as default instead of “read all” (1215)
  • Sysadmins of RSpace installations using SSO can now schedule downtimes (1100)
  • Sysadmins/community admins can now edit group membership (1217)

Bugfixes

  • Users of Chrome 58 or later can select images again now for annotating (1238)
  • Users of Firefox 53 now can insert and edit sketches again (1239)
  • Better rendering in workspace when documents have very long names (1225)
  • Export to HTML/XML could fail if filenames were too long, this is now fixed (1263)
  • SSO installations now detect timezone changes in user’s devices (1269)

What’s new in 1.43

May 2017
1.43 has new editing and admin capabilities:

New features and improvements

  • Math equations editing using Latex is now supported. Equations are included in exports and a full revision history is maintained (779).
  • Community administrators can override sysadmin settings, for community-specific access to integrations such as Box, Slack etc (1185)
  • Major improvements to SingleSignOn deployments, including self-signup (1218), and ability to set and use a signing password (1206).
  • Whitelisting IP addresses for admin login now handles CIDR version ranges (1229).

Bugfixes

  • Glitches in Chemistry / attachment search in Advanced Search are now fixed (1224)
  • Edit button is no longer shown for read-only documents on mobile devices(1184).
  • Sysadmins and Community admins were sometimes not permitted to edit groups membership, this is now fixed (1217)
  • Numerous small UI improvements.

What’s new in 1.42

April 2017
1.42 features UI improvements to document viewing/editing, and major updates to backend libraries and components.

New features and improvements

  • Improvements to appearance/usability toolbar of Document View/Edit page including inline editing of document name /tags – no more popups! (1150)
  • Tagging improvements – tags can now be fully deleted, and there is an autocomplete mechanism for search/ tag editing (468).
  • ‘Manage Shared Documents’ page now contains ‘GetInfo’ icons to get metadata about the listed documents(1048)
  • The signing/witnessing status of documents is included in the ‘GetInfo’ metadata (1041)
  • Improvements to appearance & usability of Search/Advanced search (976)
  • Improved appearance and clearer information presentation in generic error page (985)
  • When documents are signed, RSpace generates PDF and HTML exports together with checksums to ensure data integrity (1171).
  • Closing a document now triggers a full save and addition to the revision history (1175)
  • Additional PIs can be invited to existing collaboration groups (1181)
  • Easier signup on RSpace Community using Google accounts (1137)
  • Relaxed email syntax constraints for inviting users with non-standard email addresses using RSpace Community(1170)
  • Comprehensive update of backend searching module (22)
  • Additional data attributes in RSpace API

Bugfixes

  • Some shared documents were not included in PDF export of a group’s work by a labAdmin; this is now fixed (1160)
  • Downloading HTML file attachments now downloads, rather than opening in browser (1177)
  • Sysadmin page now correctly displays the number of available license seats (1200)
  • Consistently implemented keypress handlers for search fields (848)

What’s new in 1.41

February 2017
1.41 features an initial release of our API, and substantial improvements to export and repository integration:

New features and improvements

  • 1. You can now export ALL export types (PDF, Word, HTML and XML) to a Figshare or Dataverse repository, not just XML exports (981)
  • 2. Contents of RSpace XML/HTML archives are now shown as individual files in Dataverse and Figshare exports (1062, 1109)
  • 4. ‘Deposit to repository’ now works for all pages where work can be exported (‘All my work’, ‘All my group’s work), not just workspace selection (1061)
  • 5. First release of RSpace API and code examples(1117, 1118)
  • 6. As well as PDF exports, Word exports can now be published to non-RSpace users (1125)

Bug fixes

  • 1. Search results that are Gallery files or attachments can now be sorted by creation/modification date (1099).
  • 2. Groups with a single PI user now enable sharing into the Group folder (1120)
  • 3. Links to files in external file stores now work from Notebooks (1080)
  • 4. Some workspace listings and search results listed RSpace documents that you didn’t have permission to see – this is now fixed.
  • 5. Gallery ‘Publish’ action for PDF/Word exports now hidden for multiple file selections (1131)
  • 6. LabAdmin with ‘View all’ permission now sees lab members’ folders in their LabGroup page (1088)
  • 7. After performing a search, breadcrumb links are removed, since you are no longer in a folder (1105).
  • 8. LabAdmins now see correct breadcrumb trail when navigating Group folder (1112).
  • 9. Various fixes related to edge-cases in group membership management (1113, 1116)
  • 10. Performance improvements in text editor when scrolling text fields (1094)
  • 11. After accepting an invitation to join a group, you can now immediately look in the Group shared folder (previously there was a delay for the permissions to refresh. (1119).
  • 12. There were certain edge-cases where copying a document you had previously shared put the copy in the Shared folder, not in your Workspace. This is now fixed (1126).
  • 13. Search error when switching between Advanced and Simple Search (1130) could cause an error dialog, this is now fixed.

What’s new in 1.40

December 2016
1.40 is a bugfix and minor improvements release, including:

Improvements / bugfixes

  • Search glitches relating to indexing of attachments should be fixed (1008).
  • The Form ID and name that a document was created from is now included in the Info popup (1084)
  • You can now search for documents created from a Form by searching with the Form’s ID (e.g. FM123456) (1069).
  • Sysadmins can now see the number of remaining unused seats on a license in the System tab (1071)
  • Importing RSpace archives, then sharing imported documents could result in some images not being displayed to other group members – this is fixed (1083)
  • The Workspace ‘Create’ menu now includes Form icons for easier recognition (1054)
  • XML and HTML export manifests now include the URL from the RSpace instance they were exported from. (1060)

What’s new in 1.39

November 2016
1.39 features new integrations with Figshare, Dataverse, Orcid and Github. We’ve also improved table creation in the editor, which also supports code formatting for snippets of programs.

New features

  • You can upload a profile picture directly from your device’s camera (1013)
  • When browsing an external file store using SFTP, parent folders are now browsable (1014)
  • You can deposit RSpace exports into a Dataverse repository (1016)
  • You can deposit RSpace exports into a Figshare repository (1037)
  • Table editing now simplified by buttons for ‘Add row’, ‘Add column’ etc (1020)
  • Code syntax highlighting supported for common languages (1020)
  • If you have an Orcid ID, you can show this on your profile and include it in exports to repositories (1022, 1023)
  • You can link to files in Github via the new Github App (1021)
  • Contextual menu available to view extra information about attachments and images (895)

Improvements / bugfixes

  • Added extra information about invited witnesses during signing workflow (960)
  • Improved layout and design of the information displayed when RSpace is updated (1019)
  • Made saving more robust for slow network connections (1046)
  • Empty rows in revision history when a document is shared or moved no longer added (1050)
  • Made sharing feedback clearer (1026)
  • Breadcrumb trail updates immediately after renaming a notebook entry
  • Formatting of multi-line Slack messages improved (1051)
  • Cancelling edits on Basic Documents returns to ‘View’ mode (1032)

What’s new in 1.38

September 2016
1.38 features continued interface improvements, links to repositories, easier logins for Community users, and more improved Notebook functionality.

New features

  • Community – you can now signup or signin using a Google account to authenticate yourself (987).
  • RSpace data can be sent to a Dataverse repository (980, 982).
  • You can now move documents into notebooks (806).
  • You can also share documents into shared notebooks (913).

Improvements / bugfixes

  • Improved display of top-level tabs (979).
  • Changes to user profile information is now updated immediately in the ‘Account’ section (436).
  • Multiple editors on a document will always see the latest version of a document (418).
  • The link generated from ‘Publishing’ a PDF export did not work, it does now (977).
  • Some problems with display of selected radio/checkboxes are now fixed (984).
  • OpenDocument format files were not indexed for full-text search, they are now (988).
  • The ‘edit status’ of a document now displays who is editing (989)
  • When opening shared notebooks, sometimes breadcrumbs displayed an inaccurate folder path. This is now fixed (991).
  • The ‘i’ buttons to display metadata about a resource now show more data, such as signing status, who it is shared with, etc. (630).
  • For users using with non-English browser settings, RSpace displayed a mix of partially translated and English messages. All messages are now displayed solely in English (994).
  • Snippets with captions could be inadvertently moved out of the Gallery from Search results listings, this is now prevented (999).
  • Export to HTML or XML now does not include deleted folders (998).

What’s new in 1.37

August 2016
1.37 features an improved, brighter user interface for the Workspace.

New features

  • Sysadmin users can now search across all documents stored in RSpace (907).
  • The RSpace unique ID is included in PDF/Word exports, and metadata about the original document is added to the exported files (933).
  • An ‘info’ button for items listed in the workspace shows metadata about the document (630).
  • New toolbar and styling for the workspace; this is the first stage of a series of incremental improvements to our UI (864).
  • Integration with Slack – post messages to Slack about RSpace documents!

Improvements /bugfixes

  • Users with large notebooks with many ( >50 ) entries reported slow loading times, this should now be fixed (948).
  • ‘Review document’ requests for notebook entries omitted links to the entry; this is fixed (959).
  • ‘Info’ dialog for notebook entries was empty; this now displays metadata about the entry (962).
  • The new template sharing capability had some glitches related to permissions to view image annotations and sketches; these are now fixed (972).
  • A more informative message is now shown if user attempts to Drag-and-Drop a folder into the Gallery or document editor (957).
  • Messages and notification preferences are re-ordered and labelled more clearly (954).
  • In rare circumstances, it was possible for the document editor to send stale content to the server, this is now fixed (965).
  • ‘Manage shared records’ column sorting didn’t work following a search; it does now (937).
  • More robust handling of image uploads – any image should at least be uploaded, even if a preview cannot be generated (975).
  • Global ID links to Snippets (STXXXXX) are now supported – they will now open the Snippets Gallery (978).
  • ‘Declining to Witness’ workflow now works properly and the signer is informed of reason for declining (784).

Admin improvements

  • A new dedicated logfile, SlowRequests.txt, will log all user actions taking too long (default threshold is 5 seconds processing time on the server). This should be helpful in diagnosing any performance issues (947).

What’s new in 1.36

July 2016
1.36 introduces a major reorganisation of Templates.

New features

  • Templates are moved from the Gallery to the Workspace (921)
  • Templates can now be shared, just like documents (930)
  • You can create Documents from Templates from the Workspace, and also from the Template itself (926)
  • Templates can be searched for and filtered (927).
  • You can now replace the contents of an existing Basic Document with an imported MSWord file (931).

Improvements /bugfixes

  • Export to MSWord is currently restricted to single RSpace documents. Before this release you weren’t warned if you selected a folder, you are now. (938)
  • User-created folders with names ‘Shared’ or ‘Templates’ did not show a full range of contextual actions when selected, they do now. (942)
  • Owners of shared notebooks could not make a copy of an entry in the notebook, this is now fixed (940).
  • In the ‘Manage Shared Records’ page, filtering listings by unique ID did not work, it does now (937).
  • Cancelling edits of fields that contained multiple revisions of sketches or annotated images could prevent old revisions being displayed, this is now fixed (939).
  • Linking to OneDrive files sometimes failed, this should now be fixed (944).

Admin improvements

  • When configuring restricted IP lists for admins, a description field lets you record the users with the given IP address (722).

What’s new in 1.35

June 2016
1.35 introduces import from, and export to, Microsoft Word format. We have also made substantial improvements to how attachments are updated, and provided an integration with commercial Box accounts.

New features

  • You can now import Word documents into RSpace as RSpace documents (892)
  • Export of single RSpace documents into MSWord format (900)
  • Images in the Gallery can now be browsed at their original size (875)
  • Customers with Enterprise Box accounts can now link to specific versions of Box files (909)

Improvements /bugfixes

  • Calendar (.ics) files will open directly in your default calendar application registered in your browser (888).
  • You can now share or export a single document from a document view or notebook entry – no need to close and search for it in the workspace (876)
  • Easier replacement of updated attachments (655)
  • You can order and search the ‘Manage Shared Records’ sections now (872)
  • Updated logos and branding of signup/login pages (887)
  • Export of a group’s or user’s full work to XML no longer excludes unused Gallery items – all Gallery content ( except Snippets and Templates) are included in the export (890)
  • Breadcrumb links in notebook entries now include links to the notebook, to easily navigate to the Workspace View of the notebook.(877)
  • Server-side improvements to the way file locations are tracked now enables RSpace file stores to be moved easily, and also enables multiple folders to be used (82).
  • The current search or applied filters are restored when closing a document opened from the workspace( 882, 723)
  • when closing a deleted document or document revision, you are returned to the previous page, not the workspace (749)
  • Pagination links in the the Groups directory was broken, this is now fixed (886).
  • Annoying popup ‘This document is read only’ removed when opening shared documents (483)
  • On login page, Safari browser placed cursor on password field first, it now places cursor in username field first (569)
  • When editing a document, context-sensitive tooltips inform user of available actions. (894)
  • When RSpace is updated, users should no longer need to refresh their browser cache manually, new versions of HTML pages will be automatically updated (903)
  • Links to Box, Dropbox files etc no longer worked in PDF Exports – they do now (914)

Admin improvements

  • Security event logging now logs all session expiry, not just explicit logout. (902)
  • Information on versions of RSpace components are logged on startup, for reference when reporting bugs/ issues.

What’s new in 1.34

April 2016
1.34 introduces a brand-new concept – the Apps tab – for you to customize RSpace to your own needs. We have also improved image viewing, and numerous minor improvements:

New features

  • In the Apps tab, you can enable optional RSpace functionality relevant to you – e.g. filestore integrations, chemistry features, sample management (838)
  • Full-size images can now be viewed in-browser rather than via download (874)
  • Sysadmins can configure the availability of 3rd party file stores globally for all users (862)

Improvements and bugfixes

  • You can now insert links and basic HTML into messages and requests (817)
  • Removal of little-used buttons from text editor menu bar (803)
  • Improved layout and presentation of document view and notebook header (826)
  • Only the owner of an attachment can now edit its captions (851)
  • XML exports that contained documents with links to Mendeley or Google Drive could not be imported; this is now fixed (871)
  • Tree Views are now sortable and are ordered by name, by default (801)
  • When working in notebooks, closing an entry keeps you in the notebook, rather than returning you to the workspace (501)
  • Opening a search hit that is a notebook entry will open the entry in the notebook.
  • Custom-size tables (i.e. > 10×10) can now be created via the Advanced table menu (802)
  • Users whose usernames were email addresses could not have their group roles altered; they now can (881)
  • You can now send reminder messages or requests to yourself (845)
  • For admins, the ‘Groups’ listing is now searchable, orderable and shows the file usage of the whole group. (855)
  • Global messages sent by sysadmins are now more prominently displayed in the top-right of the browser window (859)
  • PIs who share notebooks now see a correct listing of witnesses when signing a notebook entry. (873)
  • 15 documents per page now shown in workspace, not 10 (800).

What’s new in 1.33

February 2016
1.33 expands RSpace’s inline attachment previewing capability and makes numerous UI and usability improvements

New features

  • In the Gallery, you can now see image or PDF previews of supported file types (PDFs and MSOffice/ OpenOffice docs) (176)
  • Inline viewing of MSOffice /Open Office documents now includes spreadsheets and presentations (810)

Improvements and bugfixes

  • GetInfo popup automatically updates when updating an attachment with a newer version (529)
  • Long names of files in Gallery are now displayed better to show more of the name. (792)
  • Various improvements with the way attachments behave in the editor – it’s now harder to remove them by accident, easier to insert text between two attachments, and a bug where attachment links could nest inside each other has been removed (531,799, 821)
  • In the ‘My LabGroup’ View, PIs can now see a shortcut to their group members’ workspaces, as well as the Shared folder (831).
  • When importing XML archives into a different RSpace, imported attachments will now be downloadable ( i.e they will behave the same way as in the original document) (839).
  • An ‘info’ button showing basic details of an attachment is now available when editing a document (816)
  • Captions for attachments can now be edited from the the ‘Info’ dialog within the document editor, as well as in the Gallery (154).
  • There is now an ‘Info’ button for Gallery folders as well as files (381).
  • Document creation time now appears as a searchable, orderable column in the Workspace (815)
  • Long notebook entries are now displayed on on one long page rather than paginated into arbitrary pages (819).
  • Improved UI and usability for the ‘Select All’ feature in Gallery and Workspace (823)
  • A bug where lab admins and PIs sometimes are unable to move Shared documents within the Shared folder is now fixed (829).
  • Documents with ‘Time’ fields now show an editing interface consistent with other field types. (621)
  • Layout of RSpace plugin buttons within text editor is now more logical, organised into editing tools, external file systems, and publication repositories.(788)
  • Save & New and Save & Clone sometimes failed for Shared documents, this is now fixed (766).
  • A warning is shown if the width of content in a document is likely to exceed the print width of a PDF generated from that document (836)
  • Improved layout of Gallery toolbar (844).
  • Breadcrumbs in Gallery to facilitate navigation through Gallery folders

Admin improvements

  • Sysadmin users now have a direct link to sysadmin related Help pages from the ‘Help’ tab. (835)

Features withdrawn

  • The ‘tagRoute’ showing the HTML structure of a text entry has been removed in order to increase screen-space for editing. (824)

What’s new in 1.32

January 2016
1.32 has one major new feature – the ability to view Word and PDF documents inline in the browser. We welcome suggestions and comments on this feature. There are several other improvements and bugfixes.

All versions

New features

  • Inline viewing of Word, OpenOffice, .rtf, .txt and PDF files in document view. You can now see an image preview of the first page, or view the entire document in your browser, even if you don’t have Microsoft Word installed. (790)

Improvements and bugfixes

  • Community admins could access some functionality intended for sysadmins; this has been removed. (797)
  • Notebook entries with no text fields now render properly (791)
  • Problems with creating documents from Templates inside Notebooks – in some cases documents were not added to the Notebook. This is now fixed (796, 804)
  • Gallery preview images now remain in the Gallery container and do not overspill into surrounding page in Firefox (795)

Admin improvements

  • A new log file, emailErrors.txt, now logs any failed emails sent out by RSpace server. This is intended to help debug server mail configuration settings. (785)

What’s new in 1.31

December 2015
Admin A completely redesigned, LDAP-compatible batch-user registration interface to allow users, groups and communities to be set up in one place, with improved feedback, documentation and validation.(762)

All versions

New features

  • You can now link to documents in your Mendeley libraries. Enterprise administrators, if you’d like this enabled for your RSpace installation then please contact us at support@researchspace.com. (780)
  • You can now link to files stored in OneDrive (587). Enterprise administrators, if you’d like this enabled for your RSpace installation then please contact us at support@researchspace.com.

Improvements

  • Default PDF page size can now be configured either system-wide, or personally. (193)
  • Template sketches stored in the ‘Templates drawer of the sketching palette can now be deleted (126).
  • When renaming a document from the document view, the page title is immediately updated (560)
  • By popular demand we have replaced the ‘Get stable id’ button with just a simple link containing the stable id.
  • RSpace server now logs all log output to named files rather than catalina.out, as some Tomcat/CentOS combinations were not logging RSpace error traces properly. The exact location of these logfiles is now also configurable (761)
  • Admin – the ‘Promote to RSpace Admin’ button is removed, as it was not compatible with having a single email account per RSpace user account (765)
  • RSpace server now logs failed email messages to a dedicated logfile, ‘emailErrors.txt’, for more rapid detection and easier monitoring of email failures (785).
  • 4 security improvements to guard against improbable, but possible, attacks.

Bugfixes

  • Image scaling of large Tiffs now has a cutoff of 8Mb, beyond which the system won’t attempt to generate thumbnails, in order to prevent some OutOfMemory errors.
  • When creating template documents, autosaved ( but not explicitly saved) content was ignored. This is now rectified, so that any recently added content in the same editing session will now be included in the template .(757)
  • Documents with the same name in the same folder were not all listed in the ‘Link to RSpace document’ tree view in the text editor, this is now fixed (773)

What’s new in 1.30

October 2015
A PI can grant the permission to a LabAdmin to view all documents created by their lab members (333)

All versions

New features

Improvements

  • TinyMCE text editor updated to latest 4.2.5 version (732)
  • Progress monitor and feedback for file upload into Gallery and Documents.

Bugfixes

  • Many of you have experienced strange behaviour in the Message and Notification Listings, with messages disappearing and reappearing again. This is now fixed and should be more robust.(438).
  • Long messages were not sent, producing an error message. There is now an explicit 2000 character limit (694)
  • Sharing into a subfolder of the LabGroup folder didn’t work if performed more than twice without reloading the page. This is now fixed (744)
  • PDF export of a user’s entire work also included documents that had been shared with that user – now, the export just includes documents owned by the exporter (741)
  • Various permission problems relating to media content in Snippets has been fixed (707)
  • Shared notebook entries can now be moved around the LabGroup Shared folder (743)

RSpace Enterprise

New features

  • 1. User accounts can be created from existing user data held in institutional LDAP servers (688)
  • 2. RSpace server can be monitored in real time for memory, performance and CPU from the System pages new ‘Monitoring’ tab(735)
  • 3. Customizable banner image (637).
  • 4. Support for Shibboleth Single Sign-On (SAML2), tested with UK Federation infrastructure (658)

Improvements

  • Configurable maximum file size for upload to RSpace (736)

What’s new in 0.28

August 2015

All versions

New features and enhancements

  • Documentation and training videos are now accessible from the ‘Help’ tab. (351)
  • TIFF image files are now added to Gallery properly, and included in exports. (165)
  • ‘Select All’ capability in Workspace and Gallery. (520 /521)
  • You can choose a folder to share into when sharing documents/notebooks. (634)
  • PIs can access their group members’ home folders directly from the Group page. (625)
  • PIs can access their group members’ home folders directly from the Workspace via the new ‘My Lab Group’ button. (639)
  • General improvements in PDF layout of tables, images and symbols.
  • ‘Info’ button showing metadata about documents is available in Notebook and Document view. (677)
  • Deleted items are now searchable / sortable by name from ‘View Deleted Documents’ page. (645)
  • After 4 failed logins you’re informed that your account is locked for a few minutes. (673)

Bugfixes

  • Improvements to jwMedia player for playing media files within a document. (614)
  • Sorting by name/modification date after applying ‘Favorite’ filter now works. (667)
  • The ‘Sign’ button was disabled if attempting to sign multiple notebook entries; this is now fixed. (670)
  • Example documents had broken links to images, now fixed (665)
  • Symbols added via tinyMCE ‘special characters’ will now be rendered properly in documents. (671)
  • Copies of documents containing images/attachments can now be shared and exported without error.
  • ‘Edit’ button has been removed from signed Notebook entries (669).

What’s new in 0.27

July 2015
Navigation improvement – you can now mark documents, folders and Notebooks as ‘Favourites’ for quick navigation to these resources (525, 526)

All versions

New features and enhancements

  • Navigation improvement – a new workspace View, ‘View all’ shows a flat lists of all documents across all folders, ordered from most recent – great for PIs to view recent changes by their lab members. (589)
  • Global stable ID links are now added to workspace listings, with copy-to-clipboard functionality for easy pasting into messages, emails etc. (506)
  • Admin – sysadmin can now reset users’ emails/passwords in the event of lost/forgotten user credentials. (602)
  • Admin – the user’s original IP address is now logged – previously, if running through a proxy server, the user’s IP address was lost.

Bugfixes

  • No error message when adding tag to empty notebook (582).
  • Community admins could inadvertently edit groups outside of their community, this is now no longer possible.(73)
  • A discrepancy between widths of document fields in View and Edit mode is now fixed. (612)

RSpace Enterprise:

New features and enhancements

  • Multiple file-systems can now be configured by the sysadmin, to enable users to connect to multiple external file-systems (537). See documentation for more details.

What’s new in 0.26

June 2015
Text editor dropdown menus simplified, with improved labelling. (541)

All versions

New features and enhancements

  • A Search facility is now available in Gallery (507)
  • You can now filter your workspace view to see only documents that have been shared with you by other people.(527)
  • Search performance is now improved for full text-searches (551)
  • Improved, clearer Group editing page (512)
  • Links to exports are now secure (570)

Institutional version

New features and enhancements

  • We’ve started to implement the ability to link to multiple external file-systems; an initial UI is available in System->Configuration->File Systems (536, 537). External file-system connection details are now set on the system page rather than by deployment properties.
  • Security – sysadmin login can be set up to only succeed from a whitelisted set of IP addresses. (510)

Bugfixes

  • Gallery items could be linked to via Text Editor internal link function, this has been removed (52)
  • Spaces in checkbox names now render without showing escape characters (489)
  • You can now delete a field from a form, then revert the edit, safely (550)
  • When editing a form, pasting text into the ‘Default text area’ should never now prevent the form from loading.(579)
  • In Messaging tab, pagination/order by links should work as expected now (580)
  • Notifications of completed exports now show clickable links rendered properly (573)
  • Notebook names containing HTML characters ( ‘,< etc) now render properly (500)
  • Audit trail now reports ‘Search’ and ‘Share’ actions faithfully – these had been logged, but were not found by audit search.(547)
  • Community pages now open from Directory listings (578)
  • In document view page, the ‘Delete’ button, if enabled, now works properly (575)
  • Various problems arose if people had ‘@’ characters in their usernames (e.g. with AuditTrail); this is now rectified. (546)

Public cloud version

New features and enhancements

  • When creating a new group, it’s no longer mandatory to invite new users, you can just create a group with yourself in and invite people later. (568)
  • Improved and simplified group invitation and document sharing mechanism (505)

Bugfixes

  • Various glitches in signup procedure fixed (576)

Institutional version

New features and enhancements

  • We’ve started to implement the ability to link to multiple external file-systems; an initial UI is available in System->Configuration->File Systems (536, 537). External file-system connection details are now set on the system page rather than by deployment properties.
  • Security – sysadmin login can be set up to only succeed from a whitelisted set of IP addresses. (510)

What’s new in 0.25

May 2015
When creating a notebook entry, you will go straight into edit mode.(503)

All versions

New features and enhancements

  • You can now rename a notebook entry from ‘View’ mode ( in the same way as you can regular documents)(515)
  • Terminology – we were using the terms ‘Record’ and ‘Document’ interchangeably to refer to user-created content; we now use ‘Document’ throughout the interface.(317)
  • When you rename a group, the shared group folder is also renamed as well.(316)
  • On slow network connections, pages used to render somewhat messily, this is now improved so that the page now fades in smoothly and does not jump around at all.(452)
  • Two or more PIs can now both be members of each others’ LabGroups. Previously this was not possible.(373)
  • Autocomplete drop-downs now use a scroll bar for long lists (428).
  • Improved group page UI to show links to other groups and to invite new members (512)
  • Community RSpace Admins can now export all of a community member’s work from the ‘System’ page user listings.(426)

Bugfixes

  • Pagination of notebook entries in the ‘Notebook’ view could be problematic when large elements were in the page ( e.g. large tables, images), giving the impression that content was missing. This is now fixed so that large elements are spread over pages.

Public cloud version

New features and enhancements

  • Revised and improved user interface to create a new group (496, 505).
  • Revised and improved user interface to share a record (496, 505).
  • Autocomplete dropdown list of institution names on signup page (462).

What’s new in 0.24

April 2015
When editing forms, the field order can now be changed.

All versions

New features and enhancements

  • In a user’s group page, there are now links to other groups that the user belongs to.
  • GoogleDocs integration – you can now link to GoogleDocs, if this is enabled by your RSpace sysadmin.
  • Sysadmins can now schedule a maintenance time and notify users of this from within RSpace.
  • Enhanced authorisation checks to access media files linked from documents.

Bugfixes

  • Various irregularities in the revision history of chemistry diagrams is now fixed.
  • Notebook entry sharing / unsharing with individuals is now more robust.
  • Sorting by column headers in workspace now follows UI standards.
  • Resizing of chemistry images should persist the size changes.
  • Deleted Gallery items can now be restored.
  • Documents can now be moved within subfolders of Shared folders.
  • Search results are filtered more precisely when users are in collaboration groups.

Public cloud

New features and enhancements

  • Users can now share documents by invitation with an entire labGroup that they don’t belong to.

What’s new in 0.23

March 2015
We have made several improvements to search capability:

All versions

New features and enhancements

Search improvements

  • An ‘All’ category that includes full text, attachment, tags and name search.
  • Search by document owner.
  • Advanced search now includes a boolean ‘or’ choice for combining search terms.
  • Names are now indexed; documents with multi-word names should be more easily searchable.
  • Search by name/modified date/form now searches all documents you have permission to view (previously, this was just a filter for documents in your current folder).

Admin improvements

  • Database and mail server settings can now be configured in deployment.properties
  • Sysadmin can send server logs to RSpace support via System->support menu
  • Sysadmin has read permission on all documents, to enable global export capabilities.
  • Box, Dropbox and ecat integration can be switched off by server properties if these features are not required.

External File Store improvements

  • RSpace can now connect to external File Store through SFTP protocol. Previously only Samba was supported.
  • If an external File Store supports SSH public key authentication, then RSpace can be configured to use it. Users have to register SSH key with RSpace first (detailed instructions are provided), but after that they are no longer asked for credentials on File Stores gallery page.

Bugfixes

General functionality

  • Existing ecat customers: Making new internal links between records is no longer broken if you had previously connected to an ecat server.
  • Following a search in the workspace, the context menu options are now corrected to only show options appropriate for the permissions you have on a document.
  • Horizontal lines added in editor are now displayed in view mode.
  • You can now delete a notebook entry from within the notebook view.
  • Sharing a notebook with individuals in your lab group now works.
  • Some links to entries in notebooks did not open the correct entry, and some entries were unreachable. This is now fixed.
  • Searches retrieving a currently edited document no longer cause an error.
  • Export: documents generated from templates can now be exported and reimported.
  • Import: Import of archives containing MSOffice documents no longer fails.
  • Import: import of annotated images creates a new annotated image, not just the raw image.
  • Renaming notebook in Workspace keeps the notebook icon showing.
  • When sharing a notebook, the recipient now receives an email with a functional link.
  • Opening a link to a group that no longer exists now shows a meaningful error message.
  • Form icons and tags can now only be edited by someone with edit permission on the form.
  • Password hint is no longer needed for signup.
  • ‘About’ text in Directory->User listing was always empty; it now shows a summary of user’s profile.
  • Lab Admins can now delete a document or notebook from a shared folder.

Admin bug fixes

  • ‘Disable user’ does not show success message in the event that the user account was not disabled.
  • Sort by file usage in System->User listing is now more robust.
  • When restarting, the filestore is reindexed. Previously this was not reindexed, which led to ‘attachment search’ producing erratic results.
  • Sysadmins can now export a user’s entire work to PDF; previously this failed.

What’s new in version 0.22

February 2015
Existing eCAT users can now link to their eCAT documents from RSpace.

New features and enhancements:

All versions

  • Signing and witnessing status is now shown on notebook entries as well as standalone documents.
  • At login time, we now advise if a user’s browser is not supported by RSpace.
  • Replacement of modal ‘confirmation’ dialogs with less intrusive ‘toast’ messages that disappear after a few seconds.
  • Replaced the ‘Page Not Found’ for 404 errors with an RSpace branded page.
  • Sysadmin users can now send a message to all users, e.g., to inform of downtime, updates etc.,

Public cloud version

  • Users can share documents with individuals. Neither user need be in a group, and the recipients of Share requests need not even be RSpace users.
  • The directory listing of Users has been modified so that a search term needs to be entered to search for users. In other words, users need to be actively searched for, rather than being publicly listed.
  • Signup of new users now requires an email verification stage to validate the user’s email identity, and also an affiliation field.

Bug fixes

  • Newly created notebook entries can now be deleted.
  • Audit trail of ‘Create’ actions snow they show the current document name, rather than ‘Untitled’, for easier viewing.
  • HTML export — images are now displayed properly in the HTML archive.
  • Documents shared between individuals can now be deleted without error by the document’s owner.
  • The Shared folder is now viewable by new users who aren’t yet in a group.
  • Lab admins can now invite new users to join the group – previously, this action could only be performed by PIs in the group.
  • XML exports of Documents created from templates are now re-imported properly – previously they were missing some field data.

Public cloud version

  • Existing users who were invited to join a group were receiving new invitations to sign up. Now, they get an invitation to join the group and are redirected properly.